You can quickly increase your typing and transcription speed by using Word shortcut keys. Microsoft Word has 200+ keyword shortcuts to help you increase your typing speed.
For example, pressing CTRL+B on the keyboard changes the selected text to bold. This is much faster than clicking Bold on the Formatting toolbar or selecting Bold in the Font dialog box (Format menu) to bold text.
Another feature that can come in handy for typists and transcriptionists is copying and pasting. You can copy a word or a set of words (CTRL+C) that is repeated often in a dictation and then paste it (CTRL+V) over and over again when the word is repeated.
The Find (CTRL + F) function can be useful for transcriptionists to search for words or phrases in text.
I use the Replace (CTRL + H) function a lot. For example, you can easily replace a word that you misspelled several times with the correct spelling. Or you may misunderstand a word when you first started listening to the recording. And after becoming familiar with the content, you realize your mistake and can correct the word easily. Or you can use a short word or abbreviation that you want to replace later with a longer word or multiple words.
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Below is a list of useful shortcuts that will save you typing time and speed up transcription.
Open a file: Ctrl+O
Save a file: Ctrl+S
Select All: Ctrl+A
Find: Ctrl+F
Copy the selected text or object: CTRL+C
Cut the selected text or object: CTRL+X
Paste text or an object: CTRL+V
Make letters bold: CTRL+B
Make letters italic: CTRL+I
Make letters underline: CTRL+U
Decrease font size: CTRL+SHIFT+< (hold CTRLand SHIFT down simultaneously, then hit <)
Increase font size: CTRL+SHIFT+>
Undo the last action: CTRL+Z
Redo the last action: CTRL+Y
Create a non-breaking space: CTRL+SHIFT+SPACEBAR
Print the shortcut keys you find useful and keep them handy until you've memorized them.
Start using these shortcut and you'll immediately increase your typing and transcription speed.
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